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Recruitment Policies

The following policies guide this Procedure and all recruitment activities within Career & Transfer Services.

• Employer Registration & Approval

  All employers and organizations seeking to engage in recruitment activities through Diablo Valley College Career & Transfer Services, including job postings, internship postings, career fairs, information sessions, or on-campus recruitment, must complete the employer registration process and receive approval from Career & Transfer Services prior to participation.

  Career & Transfer Services reserves the right to approve, deny, remove, or limit employer registrations, recruitment activities, and job or internship postings if they are determined to be inconsistent with the mission of the College, student safety considerations, or the best interests of students.

  Approval of an employer, posting, or recruitment activity does not constitute endorsement by Diablo Valley College of the employer, organization, products, or services.

  Employers recruiting through Diablo Valley College must provide accurate and current organizational information, including:

  • Company or organization name
  • Physical business address
  • Website
  • Phone number
  • Professional business email address

  Job and internship postings must clearly describe:

  • Position responsibilities
  • Compensation or pay structure
  • Required qualifications
  • Work location
  • Application instructions

  Positions that are unpaid, stipend-based, volunteer, or commission-only must clearly state those conditions within the posting. Unpaid internships must comply with applicable federal and state labor laws, including guidance provided by the U.S. Department of Labor regarding internship programs.

  All employers are expected to comply with applicable local, state, and federal nondiscrimination and equal employment opportunity laws.

  This Procedure is informed by employer recruitment and posting practices utilized by California Community Colleges and national best practices in career services and experiential education.

• Local Focus

  91��ɫ serves students and community members from Contra Costa County and the greater Bay Area. Therefore, Career & Transfer Services focuses efforts on this region and the state of California. Out-of-state job opportunities will be approved sparingly. Employers wishing to recruit 91��ɫ students or alumni should be based in California, or have a local contact person.

• Commitment to Student Safety

  To promote the safety of our students, 91��ɫ requires recruiting organizations and employers to register with and receive approval from Career & Transfer Services before engaging in recruitment activities. In addition, 91��ɫ does not approve entities operating out of private homes.

• Recruitment Behavior

  Employers must recruit at the assigned location and may not roam the campus seeking students. Recruiters may use flyers or promotional items to invite student interaction and must clean up these items upon the end of their assigned time. Recruiters are not permitted to conduct experiments or engage in activities that could in any way harm a student or community member.

• Diversity and Nondiscrimination

  91��ɫ supports diversity and inclusion. As such, we expect all employers to engage with students and members of the 91��ɫ community in a nondiscriminatory manner. We also encourage employers include an Equal Employment Opportunity (EEO) statement with all job descriptions.

• Prohibited Content

  The activities below are not approved recruitment activities. They are prohibited content:

  • Multi-level marketing, pyramid sales, or recruitment-based business models
  • Commission-only opportunities, independent contractor roles, or positions lacking compensation structures consistent with applicable wage and labor laws
  • Positions requiring upfront fees, investments, training costs, starter kits, or purchases by students
  • One-time personal task requests not connected to an established business or organization
  • Opportunities determined to involve unlawful, unethical, deceptive, coercive, exploitative, or potentially unsafe practices.

• Failure to Follow Procedure

  Career & Transfer Services may deny, suspend, or remove employer registrations or postings for reasons including, but not limited to, the following:

  • Failure to provide verifiable employer contact information
  • Failure to disclose important information regarding compensation, job duties, qualifications, or employment expectations
  • Unauthorized solicitation, advertising, or sales activities on campus
  • Multi-level marketing, pyramid sales, or recruitment-based business models
  • Commission-only opportunities, independent contractor roles, or positions lacking compensation structures consistent with applicable wage and labor laws
  • Positions requiring upfront fees, investments, training costs, starter kits, or purchases by students
  • One-time personal task requests not connected to an established business or organization
  • Opportunities determined to involve unlawful, unethical, deceptive, coercive, exploitative, or potentially unsafe practices.

  Career & Transfer Services reserves the right to request additional information or documentation from employers to evaluate compliance with College policies, student safety considerations, and applicable laws.

On-Campus Recruitment

• Dates and Times

  On-campus recruitment is permitted in the Commons during the fall and spring semesters only. Summer recruitment is permitted at the discretion of the Career & Transfer Services Coordinator or designee. Generally, on-campus recruitment in the Commons is permitted starting the first week of classes of each term and concludes during the last full week of classes at the end of the term. Career & Transfer Services will offer on-campus recruitment on consistent days and times that best meet the needs of students and allow for adequate and effective marketing of, and for, employers. On-campus recruitment in the Commons will not take place during student / college holidays, including Winter and Spring Break, or immediately prior to large career events, such as job fairs or expos. Other days where employers will not recruit include days when other departments host large events such as Transfer Day.
   

• Location

  On-campus recruitment will take place in designated areas on each campus. At the Pleasant Hill Campus, on-campus recruitment takes place in the Commons (area in front of the Student Services Building) or, in some cases, in the Career & Transfer Services Center. In the cases of inclement weather, recruitment may take place in the Cafeteria with permission of the Cafeteria Manager, obtained by the Career & Transfer Services Coordinator or designee. At the San Ramon Campus, on-campus recruitment takes place in the Learning Commons Quad or other areas deemed appropriate by the program coordinator of Student Services or designee.

  On-campus recruitment in the Commons is not permitted in or near any academic classrooms, the cafeteria, or in other areas including administrative offices or other student services areas that could interfere with student learning or other authorized activities.

  Number of visits per term:

  Employers are welcome to schedule up to six (6) recruitment events per term. The six visits per term are only in reference to employer recruiting on the Commons and do not include activities such as job fairs, career panels, on-campus interviewing, or other career-related events.

• On-campus Recruitment Request Process

  Employers interested in scheduling on-campus recruitment in the Commons must register and obtain approval from Career & Transfer Services at least one week in advance of their intended campus visit date to assist with marketing and other logistical support. A confirmation letter and parking permit, when required, will be sent to all employers. Requests are approved on a first-come, first-served basis.

• Marketing and Promotion

  Flyers and other promotional materials are to be supplied by the employer and submitted directly to Career & Transfer Services. If received one week in advance or earlier, Career & Transfer Services may be able to market events in one or more of the following ways:

  �    Notices posted on the bulletin board in the Career & Transfer Center on the Pleasant Hill campus
  �    Notice on our online job posting system
  �    Inclusion in the monthly online newsletter
  �    Emails to students and alumni in applicable academic programs
  �    Posts on Career & Transfer Services department social media platforms.

  Posting flyers in classrooms, on automobiles, or in other areas not approved by Career & Transfer Services, the Student Life Office, or the program coordinator of Student Services at the San Ramon Campus is not permitted. Career & Transfer Services and the College do not endorse or take responsibility for flyer content created by employers.

• Job Fairs and Expos

  Career & Transfer Services hosts job fairs at both Pleasant Hill and San Ramon campuses once each year. Dates are determined each year in accordance with the campus calendar, availability of appropriate space, and other considerations. Generally, a registration fee is charged for participation in the job fair.

• Interviewing on Campus

  On-campus interviewing requests must be approved by the Career & Transfer Services Coordinator (Pleasant Hill campus)) or senior dean of the San Ramon Campus, dependent upon available space and administrative resources.
   

• Online Job Posting

  All employers and organizations seeking to engage in recruitment activities through Diablo Valley College Career & Transfer Services, including job postings, internship postings, career fairs, information sessions, or on-campus recruitment, must complete the employer registration process and receive approval from Career & Transfer Services prior to participation.

  Job and internship postings must clearly describe:

  • Position responsibilities
  • Compensation or pay structure
  • Required qualifications
  • Work location
  • Application instructions

  Positions that are unpaid, stipend-based, volunteer, or commission-only must clearly state those conditions within the posting. Unpaid internships must comply with applicable federal and state labor laws, including guidance provided by the U.S. Department of Labor regarding internship programs.

  All employers are expected to comply with applicable local, state, and federal nondiscrimination and equal employment opportunity laws.

  Employers� job and internship postings may be approved when they:

  • Meet applicable wage and labor requirements
  • Clearly communicate compensation and employment expectations
  • Provide accurate position descriptions and qualification
  • Support legitimate educational and career opportunities for students and alumni

  Paid positions must meet or exceed applicable minimum wage requirements. If compensation is commission-based, the compensation structure must be clearly explained in the posting.

  Volunteer opportunities and unpaid internships must clearly disclose that the position is unpaid.

• Other Opportunities

  Local businesses and employers are invited to campus to meet with students but they must register with Career & Transfer Services and get approval first.

  Career & Transfer Services can help departments, faculty, and student clubs with staffing, logistics, and other administrative support for these programs, activities, and class visits. This helps build strong partnerships between businesses, community partners, and both 91��ɫ campuses.

Internship Standards and Criteria

An internship should function as an extension of the educational experience and must prioritize student learning and professional development over the immediate operational needs of the employer. Internship opportunities posted through Career & Transfer Services should align with guidance and best practices established by the National Association of Colleges and Employers (NACE), including the following principles:

• Educational Focus

  The experience should provide students with meaningful opportunities to apply classroom knowledge in a professional setting. The primary purpose of the internship should be student learning, skill development, and career exploration.

• Transferable Skills

  Internships should help students develop transferable professional skills applicable across industries and employment settings, rather than focusing primarily on routine clerical tasks or narrowly limited functions.

• Defined Structure

  Internships should include:

  • A defined start and end date
  • A clear position description
  • Identified learning objectives
  • Meaningful responsibilities related to the student�s educational or career interests

• Professional Supervision

  Interns should receive ongoing guidance, mentorship, and feedback from a designated supervisor with appropriate professional experience or subject matter expertise.